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Planning process of office moving plan
Source：Vanpac GroupAsia
Time：2019-01-05
Usually in the normal business process, enterprises always avoid some immutable factors and need to move the office address to other places, such as the company scale expansion, because the company's development of the old office address is not convenient, or the company to set up a new company and other reasons, in short, such things in life is indispensable.
Relocation of large office
Moving process details (work before moving)
One, arrange the schedule of each department move;
Two, before the start of the formal move work, by my company organization to each department move responsible person to explain the move (explanation meeting);
The purpose of the explanation is to inform you of the moving schedule, moving order, the use of the reference box, how to fill in the label, label should stick in what position, important department items move should pay attention to matters and preparation, clear handling process of the specific person in charge of both sides and solutions;
Three, according to the moving time, by my company will be required by the departments of reference boxes and other materials 5 days in advance to the designated location, and fill in the handover form;
Fourth, the day before the move, by my company to arrange professional personnel of various departments computers, copiers, printers and other office equipment for packaging, packing, and the content of the tag set position, for each department whether the specification for inspection, and the protection of the public facilities of old and new address accordingly (a staircase, carpet, marble floors, etc.);
Five, in order to ensure that moving vehicles can be effectively parked in the goods out of the entrance, other handling vehicles waiting for the effective use of the parking area, and to ensure the effective use of the special elevator, your responsible person should first contact the relevant departments;
Six, before the move both sides should determine the main person in charge of the move, the old and new address person in charge of the name and telephone, in order to communicate and coordinate, so that the problem in the first time to be solved;
Seven, by the moving company should provide our company with the department of employees in the new location and location plan;
The department number and actual station number shall be marked on the plan, and the user's name, station number and department shall also be marked on the eye-catching position of each station. Make the goods to arrive at the new site once accurately into place, avoid repeated handling;
Eight, the file cabinet, desk, desk small push cabinet and drawer information in advance into the box, make furniture in a vacant state so as to facilitate the handling and ensure the safety of items (laptop and personal valuables please carry).
Ix. Personal belongings shall be carried by individuals. Our company shall not assume the liability of compensation for transportation, loss and damage of personal belongings.
Moving process details (work in moving)
One, in strict accordance with the moving schedule for the departments handling.
2. Each department shall arrange at least one person in charge to issue and sign for the quantity and waybill of articles with our company personnel when loading and unloading the vehicles.
We know that whether the goods can reach the destination safely and completely depends on whether the supervision and tracking of the goods are effective in the whole channel circulation process. Therefore, when loading the goods, we will strictly use the loading list and waybill to make statistics synchronously with relevant personnel of your company, and after checking, both sides will sign the documents. Important items and materials after the completion of loading, but also use the vehicle seal seal, and require your personnel to record the seal number into the loading list. Vehicle arriving at the new location, the first vehicle listings to you the personnel in charge, head should be the first time to check the seal number is consistent with the document recorded, if there is no exception, can record according to the loading list items for unloading, exactly the number sign immediately after confirm items (such as damage or loss should be on the air waybill fill in details and confirmation signed by both sides).
3. After the goods arrive at the new site, they shall be returned to their positions according to the department staff seating plan;
After the goods are unloaded, they will be transported to the elevator by special transport channel and transported to the corresponding floor. At the elevator exit of the corresponding floor, we will place the guide sign in advance to guide the goods to take the shortest route to the corresponding area. In the floor, we will also arrange supervisors, according to the information of the drawings according to the porter to report the number of the goods to guide the transport in place.
Iv. Although the identification number of the station and the furniture has been prepared and is consistent with the name of the user, our company still does not exclude the phenomenon of inconsistency between the station number and the name according to previous experience. Therefore, measures should be taken in advance:
1. When filling in the label, the station or room number of the new location shall prevail, and the room number of the vacated location shall not be filled in.
2. Select a room on each floor in advance as a temporary storage place for items that are not labeled (including lost) or cannot be found on the label. The room key shall be kept by your responsible person.
Five, moving company to ensure the safety of goods measures:
1. Transportation vehicles shall be completely enclosed with green environmental protection marks;
2. Check the means of transport in advance and eliminate or replace any problems found;
3. When handling data, equipment and computers, use trolleys to carry them to avoid scattering of goods;
4, in the process of handling, resolutely put an end to brutal loading and unloading, loading in accordance with the first big, then small, under the weight of light on the principle of stacking goods;
5. During transportation, the vehicle starts smoothly and travels at a uniform speed to avoid large turbulence, so as to ensure the safety of the goods arriving at the new site;
6. The porters shall work in strict accordance with the marks and corresponding operation specifications for the articles they carry, and put, unload and handle the articles reasonably under the premise of ensuring the safety of the properties of the articles;
7. Set special location for fragile items;
8. When loading and unloading goods, the goods must be lifted off the ground for loading and unloading. It is forbidden to push or pull the goods on the ground.
9. When using the cart, the cart and the goods are in front and the person is behind. Avoid throwing the goods;
10. If the loading method required by you does not conform to our loading regulations, we shall have the right to persuade you to change the loading method. If no agreement can be reached, both parties shall explain the reason on our work order and sign the promise that the carrier shall not assume any responsibility for the damage of the goods caused in the process of transportation.
11, the important sector of items, such as financial, archives and valuables (including server, etc.) should be sent by your staff over-all monitoring, such as handling process did not put forward any doubt during the whole process (i.e., handling items whether all loss, damage of the outer packing or kaifeng, and whether a collision in the process of handling and major turbulence), the two sides signature confirmation, sign after any questions we do not assume any liability;
12, move site in addition to the two people in charge of moving, any department personnel have no right to command the move work;
13, our staff shall not enter any area outside the working face of the move without authorization (except the bathroom), otherwise your ownership detention and investigate the responsibility of personnel who violate the provisions.
14. When each vehicle is loaded with goods, the on-site supervisor and the contact person of each department shall conduct the goods statistics synchronously;
Six, move related to the introduction of service content
All transport vehicles are green environmental protection mark box trucks, each car is equipped with at least several small carts, several moving blanket, each car is equipped with more than one porter (excluding the driver).
Vii. Specific operation steps of computer IT equipment and valuables packaging/packing:
1. Before the naked packaging of computer IT equipment and valuables, users should first backup the data inside the computer. The hard disk with high confidentiality level can be removed in advance and carried by themselves.
2. Power off treatment, so that the computer and IT equipment before packaging under the premise of no electricity and personal safety.
3. Bare computer IT equipment is packed before handling, and then all the accessories are put into the box, and each computer IT equipment is given a unique identification number, all use the method of packing after packing. When packing, we use antistatic air cushion film material for two-layer packing and gasket.
4. The user shall fill in the department, name and new address number information with the mouth sticker and paste it on the upper right corner of the display.
5. Our packaging staff will put the computer into the box, and then according to the user first stick the information of the second time to fill in the special moving label stick on the outside of the box.
6. In the process of handling, we are only responsible for whether the outer packing of the computer and equipment in the machine room is in good condition or not.
Moving process details (work after moving)
I. after the handling of the goods, both parties shall check the documents (including the transport documents, the delivery documents of the materials used by you, etc.) within three days, which shall be used as the basis for the settlement of service fees.
Ii. If the goods are found to be damaged or lost after handling, the method of compensation shall be:
1. If the insured goods are damaged or lost according to the requirements of our company (the insured list of the goods shall prevail), compensation shall be made according to the relevant provisions of the insurance company. Our company will actively assist the insurance company in handling the relevant certification materials required by the insurance company, so that you can timely receive compensation.
2. If the insured goods are damaged or lost, our company will compensate according to the maximum compensation of 500 yuan per item.
3. For ordinary articles, if they are damaged or lost due to our human factors, we will mainly repair them if they can be repaired. For those that cannot be repaired or lost, our company will compensate according to the existing value of the articles.
Moving company service fee settlement method
After the documents are checked, if both parties have no objection, both parties shall settle all accounts within three days. Under special circumstances, both parties shall communicate and confirm.
Dense read so much about the office move, is it a moment also feel good to plug it? In fact, it is not, the main you prepared in advance, plus find a professional moving company to cooperate, everything is very simple. But there is a point, now moving company services are uneven, to find a professional must find experienced Vanpac GroupAsia, with large international office relocation management experience, in the office relocation has more than 30 years of experience, strongly recommended!
The above is all the content of the public benefit activity "Planning process of office moving plan" brought by Vanpac GroupAsia. Vanpac GroupAsia hopes to provide you with valuable
information.
Vanpac GroupAsia is a one-stop relocation service provider. Is the best of the Asian countries handling group, in the far
east has 15 locations, so far has more than 30 years history, Vanpac GroupAsia has developed into Asia's largest, one of
the most powerful handling group, after years of development, wholeheartedly for the majority of immigrants, students,
teachers, with kiss, foreign companies in China and abroad/people in the home to provide the most professional and
international private transport solutions, services are: Domestic/international moving, office relocation, pet shipping,
international shipping/air transportation, file storage/goods storage, furniture/personal goods/baggage cross-border
shipping, moving to the world's door to door service, the business scope covers nearly 100 countries/regions.
Related consulting service, please call the domestic service hotline: 4006-318-218 foreign service
special line: + 86 38218341 or login Vanpac GroupAsia website (http://www.intlmover.com.cn) online booking orders and
move more preferential information, experience and can focus on Vanpac GroupAsia intlmover public, we sincerely look
forward to serving you!
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